Inclusions to confirm in writing

Ask for these five things in writing: luggage forwarding, airport transfer, breakfast and meals, tolls, and rail extras. Each looks small, and each can add a cost on the day. A written line that says what is covered and who pays makes two quotes comparable.

What should you ask about luggage forwarding?

Ask who books it, which bags go, and where they are delivered. Sending luggage to the airport carries a handling fee of 660 yen (tax included), paid with the shipping fare, plus an extra 660 yen for shipments bound for Kansai International Airport ¹. At RM 2.603 per 100 yen on 19 October 2026, 660 yen is about RM 17 ^{1 2}.

Hotel-to-hotel sending works only if the destination reception works with Yamato, and the bag should arrive at least one day before your stay ³. See forwarding luggage to the airport before a flight.

What should you ask about airport transfers?

Ask whether the transfer is private, a shared bus or a train ticket, and who pays if the flight is late. Ask how long the driver waits and whether luggage is included. A transfer that is not named in the quote should be treated as an extra.

Our airport limousine bus or taxi guide shows the choices for elders.

What should you ask about breakfast and meals?

Ask whether each night includes breakfast, and whether dinner is included at ryokan. Ryokan rates are usually charged per person inclusive of two meals, dinner and breakfast ⁴. For halal or vegetarian needs, ask what can be changed and how early. See meal plan or no meal plan.

What should you ask about tolls and drivers?

Ask whether tolls, parking and fuel are in the price. Expressways charge tolls, and visitors can rent an ETC card from the rental company and settle when returning the car. The Tokyo to Kyoto route costs about 10,070 yen in tolls, about RM 262 ^{5 2}. For a private driver, ask about the driver’s hours and any overnight charge.

Read ETC cards, tolls and expressway passes.

What should you ask about rail extras?

Ask whether seat reservations are included and whether the plan assumes the Nozomi. The JR Pass does not cover Nozomi or Mizuho, and holders buy a special ticket, 4,960 yen from Tokyo to Shin-Osaka, about RM 129 ^{6 2}. See what a tour price should say about transport.

How do you keep it in writing?

Reply to the quote with a short list of the five lines above and ask for a yes, no or extra against each. Keep the thread. For hotel terms, read cancellation terms on Japan stays, and for a quote template, see requesting a quote for hotels and rooms.